Thoughts on what businesses actually need from the Cloud, not what vendors wish they needed.

Chris Bliss

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A Quick Review of When I Work, the Easiest Employee Scheduling Tool We’ve Found

We’re always in the market for innovative software solutions, especially when they save time and headaches. That’s why we’re psyched to see When I Work, a slick, focused, easy to use employee scheduling solution. Last week we sat down with their founders and ran through the product, and this is what we found…

Simple employee scheduling

When I Work is all about ease of use, made easier (no pun intended) by the product’s focused approach: employee scheduling. No more, no less. And that’s good.

For managers, When I Work is a place to assign shifts, manage time off requests, and view anticipated payroll expenses. For employees, it’s a place to see their schedules, submit time off requests, and swap shifts. Is it rocket science? No. Is it helpful? Yes. Very.

Same old stuff, but improved

Conceptually, When I Work is just the Internet  version of the meeting room bulletin board. Thing is,  it’s a whole lot better. Assigning people shifts takes two clicks – one to select the day, another  to select the shift. Once you publish a schedule, employees are auto-emailed (or texted if they prefer), and their work calendar is updated (along with any other calendars they’ve integrated).

This may all sound straightforward, but for anyone who manages complex schedules, this is a major step forward. That’s what we like to see in software – usable solutions that solve real problems. From that perspective, you couldn’t ask more of When I Work.

Concluding thoughts

When I Work doesn’t do everything (nor does it want to), but if it’s straightforward scheduling you’re after, it’s a great solution to consider. The grapevine says they’ll be tackling time, attendance, and payroll integrations next – whatever it is, we’re sure it’ll be great to use.

Check out When I Work here, and let us know in comments what you think!


VM Associates is a New York City based cloud computing consulting firm. We help companies transition into newer, better, smarter software. Contact us to talk about your business, the cloud, and how we might help.

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Chris Bliss works at VM Associates, an end-user consultancy for businesses looking to move to the cloud from pre-existing legacy systems.